Vakhta — Time and attendance without manual timesheets

Vakhta is a time-and-attendance and shift-handover system for manufacturers with 10–1000 employees: workers check in through Telegram or a QR kiosk, the shift supervisor confirms hours, and the next shift receives the zone with photos and a checklist.

Record shifts, confirm hours and hand over work with photos — in one system.

Scheduling
Plan day and night shifts by zone or employee. See open slots, absences and conflicts before publishing.
1. Assign people to shifts and zones.
2. Review conflicts and publish the schedule.
3. Workers see their personal plan in Telegram.
Spot staffing gaps before they interrupt work.
https://vakhta.xyz/en/features/schedule/

Downtime & incidents
Workers report an obstacle in the bot. Supervisors see its reason, time, status and response history.
1. A worker selects a reason and adds details or a photo.
2. The responsible person is notified; overdue responses follow escalation rules.
3. The supervisor records the response and outcome.
See who is responding and what has been done. Recurring reasons stay in the record.
https://vakhta.xyz/en/features/incidents/

Cleaning & handover
Finishing work leads to cleaning, a checklist and photos. A supervisor reviews the report; the next worker accepts the zone.
1. Workers complete their position’s checklist and submit photos.
2. The supervisor approves the report or records a specific concern.
3. The next shift reviews the handover and records acceptance.
Keep the zone’s condition, concerns and decisions together between shifts.
https://vakhta.xyz/en/features/handover/

Reports
Compare recorded work, breaks and downtime. Explore loss categories and reports for the period you need.
1. Select the period and production unit.
2. Review time distribution and the largest loss categories.
3. Use records and exports in the team review.
Choose the recurring problem to investigate first using records rather than memory.
https://vakhta.xyz/en/features/reports/

Bonus
Each checklist a supervisor approves earns the worker one point. Points and remarks are visible in the panel and Telegram, so the bonus basis is clear.
1. The supervisor reviews a report and records the decision.
2. Workers check their points in Telegram.
3. Managers review monthly totals and history.
A clear basis for discussing contributions. Points tracking is not payroll calculation.
https://vakhta.xyz/en/features/bonus/

Live shift
Workers check in and out by scanning a QR code at the kiosk. Supervisors see who is on shift and in which state, with hours ready for the timesheet.
1. Find a worker or filter by state.
2. Review the recorded shift history.
3. A supervisor can take a permitted action with a comment.
Less searching through messages, more context for decisions.
https://vakhta.xyz/en/features/operations/

Checklist builder
Define checks for each position: items, required photos and photo rules. Versions preserve the context of earlier reports.
1. Define what to check and photograph.
2. Assign the checklist to a position.
3. Workers follow it step by step in the bot.
Turn written standards into concrete actions.
https://vakhta.xyz/en/features/checklists/

Employee requests
Workers request leave, sick days, shift swaps or time corrections in Telegram. An approval updates the schedule, so agreements stop getting lost in chats.
1. The worker chooses a type, period and reason.
2. A reviewer records a decision.
3. History shows who approved the request and when.
Keep approvals out of scattered personal conversations.
https://vakhta.xyz/en/features/requests/

Communications
Pick workers by unit or team and send each a private Telegram message with files or a short questionnaire. Information reaches the night shift too.
1. Find recipients by employee or unit.
2. Add text, attachments or questions.
3. Review dispatch in the sent list.
Reach workers through the channel they already use.
https://vakhta.xyz/en/features/communications/

Photo review
Supervisors mark objects on cleaning-report photos and record a verdict for each, with AI only suggesting. Saved reviews settle disputes with evidence.
1. Find photos by period or review result.
2. Inspect the material and recorded observations.
3. Use it for consistent quality reviews.
Shared context for cleanliness reviews. The supervisor remains accountable for the decision.
https://vakhta.xyz/en/features/photos/

People & setup
Describe plants, units, zones and positions, import workers and grant roles with scoped access. Everyone sees only the part of production they run.
1. Add workers or import a list.
2. Configure the structure and relevant roles.
3. Link Telegram and connect terminals.
One structure for schedules, attendance and operational processes.
https://vakhta.xyz/en/features/administration/

Audit
The log records panel and bot actions with author, time, reason and before-and-after values, so disputed events are rebuilt from records, not memory.
1. Filter by action or object.
2. Open a record’s details.
3. Compare values before and after the change.
Traceability for internal control and resolving disputed events.
https://vakhta.xyz/en/features/audit/

Try it with your team

Demo: We show the system using your shop floor as the example.

Setup: We assign a dedicated launch manager: together we add the team, zones and checklists.

Trial month: You work in real conditions and see your own numbers.

Launch in 3 days for teams up to 100 people. Then you decide whether to continue.

Employee records are not machine telemetry. They show where time is lost but do not measure OEE or prove a root cause.

Start with transparent time tracking
https://vakhta.xyz/en/#contact